What is a transcript?
A transcript is a piece of paper, either official or unofficial, which lists all the classes that you have completed and/or are currently enrolled in at a particular college. If official transcripts have been sent from other colleges to Cuyamaca College, the unit totals (only) will be included in the Advanced Standing on your Cuyamaca College transcript.

Your math and English assessment scores are not included on the Cuyamaca College transcript.

Your Cuyamaca College transcript includes classes taken at Cuyamaca College and Grossmont College.

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What types of transcripts are available?
"Unofficial" transcripts--printed on plain paper and obtained, in person, from the Counseling Center.

What does it cost?
The first two "regular" official transcripts are free. Additional "regular" transcripts are $3.00 each.

"Rush" official transcripts are $5.00 each. If requested by mail, rush transcripts will be sent out the next business day. You must indicate RUSH in your request letter.

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Payment Options
Your check or money order should be made out to Cuyamaca College. MasterCard, Visa, American Express and Discover credit cards may also be used. Include your credit card number, the expiration date and the amount to be charged in your letter.

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How do I request a transcript?
All official transcripts must be requested in writing. You may send us a letter or fill out a request form. The student MUST sign all requests. DO NOT SEND YOUR REQUEST THROUGH E-MAIL.

Click here to access a Transcript Request Form that can be printed and mailed or faxed.

A transcript request letter must contain the following information:

Name
Student ID Number (or Social security number)
Date of birth
Number of transcripts requested
Where you wish the transcript to be mailed
Your signature is required.
Fees as required.

If you are requesting multiple copies of your transcript, and wish them sent in separate envelopes, please specify "separate envelopes" in your request.

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Mailing address and Fax
The mailing address to request official transcripts is:

Cuyamaca College
900 Rancho San Diego Parkway
El Cajon, CA 92019
Attn: Transcripts Clerk

Fax number:  (619) 660-4575

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How long does it take?
"Regular" official transcript requests are processed within 3 to 5 business days after the request is received.

When requested in person, "rush" transcripts will be ready in 24 hours.

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When are "final" transcripts available?
Once final exams begin, official transcripts can be requested but they will not be "final" until ALL grades have been processed.  A "final" transcript will be available approximately 2 to 3 weeks after the end of each term. (The "final" transcript will include all semester notes; President's List or Dean's List, for example.)

You may view your grades (and print a report card) using WebAdvisor

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How can I get a course description?
The descriptions for all Cuyamaca College courses are in the college catalogs.  For years 1994-1995 and later, the official descriptions can be printed from the Career Guidance Foundation web site (www.cgf.org).   (You will need Acrobat Reader 4.0).  Contact Julie Kahler (address listed above) if you need course descriptions for classes in earlier catalog years.

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Official transcripts from foreign schools
Beginning with the fall 2000 semester, official transcripts from foreign schools may be accepted by Cuyamaca College.

Transcripts (educational credentials) issued in foreign countries from non-American system institutions and those in languages other than English require special handling.   Each foreign transcript must be translated into English and submitted to one of the companies listed below for an official evaluation.

Cuyamaca College accepts evaluations of foreign transcripts ONLY from the following two (2) Academic Evaluations companies:

1. Academic Credentials Evaluation Institute, Inc. (ACEI)
   P.O. Box 6908
   Beverly Hills, CA  90212  USA
   Web Site  http://www.acei1.com
   Telephone (310) 275-3530
   FAX (310) 275-3528
    

2. International Education Research Foundation, Inc. (IERF)
   P.O. Box 3665
   Culver City, CA  90231  USA
   Web Site  http://www.ierf.org
   E-mail  info@ierf.org
   Telephone (310) 258-9451
   FAX (310) 342-7086

You will need to contact the evaluation company you select for their particular foreign transcripts evaluation procedures.  Once completed, have the evaluation report mailed to the Evaluations Office, Cuyamaca College, 900 Rancho San Diego Parkway, El Cajon, CA  92019.

Cuyamaca College's procedures for the evaluation of foreign transcript:

1. We must receive a detailed evaluation report with subject breakdowns, course descriptions and grades from the official foreign transcripts.  The official report must be in English and in a sealed envelope.

2. The official report will be reviewed by the Evaluations Office regarding the possible clearing of general education courses for graduation.

3. English and speech courses on any evaluation report will be awarded elective credit only.

4. Courses will only be used to satisfy major requirements with the approval of the department on a Modification of Major form.

5. Courses will not be used for General Education Breadth or IGETC certifications.

6. Official foreign transcripts will not be required by Cuyamaca College since the official transcripts are submitted to the evaluation service.

If you have questions regarding this procedure, please contact Lisa Di Bella at (619) 660-4343 or lisa.dibella@gcccd.edu.

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