Shortcuts save time by automating activities that would otherwise take multiple steps to complete. The shortcuts palette is preset to include button for some common ClarisWorks actions.

The preset shortcuts for use in a word processing document:

01. New Word Processing Document	02. New Drawing Document
03. New Painting Document	04. New Spreadsheet Document
05. New Database Document	06. New Communication Document
07. Open Document	08. Save Document
09. Insert Document	10. Tile Windows
11. Print Document	12. Undo/ Redo
13. Cut	14. Copy
15. Paste	16. Check Spelling
17. Bold	18. Italic
19. Underline	20. Show/ Hide Stylesheet
21. Make Table	22. Show/ Hide Formatting Characters
23. Copy Ruler	24.Paste Ruler
25. Increase Font Size	26. Decrease Font Size
27. Align Left	28. Align Center
29. Align Right	30. Justify

• To see a button's name any time, hold the pointer over the button for a few seconds.

To work with the shortcuts palette:

• Choose Shortcuts from the File menu, and choose an option.
• Select Show Shortcuts to display the shortcuts palette (ClarisWorks is preset to hide the palette.)
• Select Edit Shortcuts to customize the shortcuts palette by adding or removing shortcut buttons.
• You can set the shortcuts palette to display icons, names, or both icons and names.
• You can also display icons for shortcuts in two sizes (big and small).

• Choose Preferences from the Edit menu and click the Shortcuts icon.
• To move an icon to a new location on the shortcuts palette, hold down and Command and Option and drag the icon to where you want it.

Selecting Text

You can also select text by doing the following:

• Select a word: Click twice on the word.
• Select a line: Place the pointer in the line and click three times.
• Select a paragraph: Place the pointer in the paragraph and click four times.
• Extend a selected range of text: Hold down the Shift key, move the pointer, and click.
• Select everything in a document or frame: Choose Select All from the Edit menu.
• Select a text frame as an object: Select the arrow pointer and click the text frame. (When you select a text frame as an object, you can still change the appearance of the text inside. Changes you make while a text frame is selected affect all the text in the frame.)

Cutting, Copying, and Pasting

Once you've selected an item, you can cut or copy it to the Clipboard and paste it elsewhere in the document (or in a different document or frame). In ClarisWorks you can cut, copy, and paste text, objects, or images within a document or frame, between ClarisWorks documents, and between a ClarisWorks document and another application's document.

Copy duplicates a selected text, object, or image. The original item stays in the document or frame and a copy of it goes in the Clipboard.

Cut removes the selected text, object, or image from a document or frame and places it in the Clipboard.

Paste Places the cut or copied text, object, or image at a new location in the document or frame.

1. Select the text, object, or image to copy
2. Choose Copy from the Edit menu.

1. Select the text, object, or image to cut and
2. Choose Cut from the Edit menu.

1. Position the insertion point where you want to place the cut or copied text, object, or image
2. Choose Paste from the Edit menu.

You can cut, copy and paste using the shortcuts buttons.

Note: There are some exceptions to the cut and paste rules in ClarisWorks documents. You cannot cut text from a communications document, but you can copy it. If you paste text into a communications document with an open connection, the text is sent to the remote computer to which you are connected. You also cannot paste objects into a spreadsheet cell.

Tip: To move text quickly, select the text you want to move, hold down and Option, and then click where you want to move the text.

Undo/Redo Command

If you make a mistake or change your mind while you are working in ClarisWorks, you can undo the latest change, or go back to the last saved version of your document.

To undo your most recent action:

• Choose Undo from the Edit menu.

To remove all the changes you've made since you last saved the document:

• Choose Revert from the File menu.

Creating Headers and Footers

You can have a document display the same information at the top or bottom of every page in a header or footer.

To create a header or footer:

• choose Insert Header or Insert Footer from the Format menu.

In headers and footers you can:

• Type text.
• Use the text ruler to set indentation, tabs, and line spacing
• Include other elements such as a page number, date, or graphics

You see the header and footer on the page when you print and on the screen when you're in page view. Word processing documents, in ClarisWorks, always appear in page view unless you change to other views.

To remove a header or footer:

• choose Remove Header or Remove Footer from the Format menu.

You can divide a word processing document into sections, each with its own distinct header and footer.

Headers and footers, if any, do not appear on the first page of a word processing document (or section) that has a title page.

Adding a Date or Time

You can display the current date or time on any page of a document. The date and time are updated with the current date and time whenever the page is refreshed (for example, when you close and reopen the document).

To repeat the date or time on every page of a document, put it inside a header or footer.

The insert the current date or time in a text frame or word processing document:

• Place the insertion point in the document or frame and choose Insert Date or Insert Time from the Edit menu.

To insert the current date or time in a header or footer:

• Place the insertion point in the header or footer and choose Insert Date or Insert Time from the Edit menu.

You can display the current page number or page count on any page of a document. The page number is updated when you add or remove pages, or change the starting page number.

To repeat the page number on every page of a document, put it inside a header or footer.

To insert the current page number or page count in a text frame or word processing document:

1. Place the insertion point in the document or frame.
2. Choose Insert Page # from the Edit menu.
3. Select Page Number to insert the page, number, and/or Document Page Count to insert the total number of pages in the document.

To insert the current page number or page count in a header or footer:

1. Place the insertion point in the header or footer.
2. Choose Insert Page # from the Edit menu.
3. Select Page Number to insert the page number, and/or Document Page Count to insert the total number of pages in the document.

ClarisWorks is preset to paginate a document using numbers. To use Roman numerals or letters, choose an option from the Representation pop-up menu in the Insert Page Number dialog box.

To set the starting page number, choose Document from the Format menu, enter a number for Start at Page in the Document dialog box, and click OK.

You can also number sections in a word processing document.

Creating a Title Page

If you've added a header or footer to a word processing document, you can create a title page so that the header or footer doesn't print on the first page.

To create a title page:

1. Choose Section from the Format menu.
2. Select Title Page and click OK.

Setting Margins

ClarisWorks presets a 1-inch margin on all sides of the word processing documents

To change the margins for a document:

1. Choose Document from the Format menu to show the Document dialog box.
2. Type the margin widths you want in the Top, Bottom, Left, and Right margin boxes
3. Click OK.

To show or hide the margins and page guides:

4. Select or deselect the Show Margins and Show Page Guides checkboxes. These options are dimmed unless page view is on.

To turn on page view, choose Page View from the View menu.

Text Aligning

To align a paragraph, place the insertion point in the paragraph and click one of the alignment controls on the ruler.

Line and Paragraph Spacing

To set line spacing, click the decrease-spacing or increase-spacing control on the ruler.

Double-click the line-spacing indicator to display the Paragraph dialog box and change the unit of measure.

To set the spacing between paragraphs:

• Choose Paragraph from the Format menu.
• Choose a unit of measure from a pop-up menu.
• Type the number of units you want before the paragraph in the Space Before text box.
• Type the number of units you want after the paragraph in the Space After text box.

Counting Words

You can count words, paragraphs, and other text elements in any type of document except communications.

To count words:

1. Choose Writing Tools from the Edit menu
2. Choose Word Count.
3. A dialog box appears that displays the number of characters, words, lines, paragraphs, pages, and sections in the current document.

Note: If you select Count Selection in the Word Count dialog box, you get a word count for the current selection only.

Check Document Spelling

ClarisWorks provides spell checking, thesaurus, and hyphenation services to help you polish your writing. These are available in all ClarisWorks documents except communications.

You can check the spelling in all the text in the document, or text that you select.

To check All the text in the document:

1. Choose Writing Tools from the Edit menu.
2. Choose Check Document Spelling.

To check a selection:

1. Select the text or text frame you want to cheek.
2. Choose Writing Tools from the Edit menu and then
3. choose Check Selection Spelling.

Once you choose either command, the Spelling dialog box appears and ClarisWorks begins checking for questionable words.

The spell checker verifies the words you are checking in the main dictionary, which was installed along with ClarisWorks, and any installed user dictionaries.

If the spell checker does not find a word, it suggests alternatives.

If the spelling of the word in question is correct (such as the spelling of someone's name),

• Click the Skip button to skip that word, if you are using a public networked Macintosh.
• Click the Learn button to add the word to the user dictionary, if you are using your Macintosh at home

If the spelling of the word in question is correct (such as a word or terminology not in the dictionary)

• Click the Learn button to add the word to the user dictionary

If the spelling of the word in question is incorrect:

• Click the Replace button to replace with the word selected in the list

Replace button changes to Done button when spell check is complete.

• Click Done Button to quit spell checker.

If you need to check the spelling in a communications document, you can copy and paste the text into a word processing document and check spelling there.

Formatting Characters

ClarisWorks is preset to hide formatting characters. However, it may be easier to apply various text styles or to edit with formatting characters, showing in your document. For example, you can find where you typed two spaces in a row, and delete the extra space.

To show formatting characters, choose Preferences from the Edit menu, select the Text icon from the scrolling list, and select Show Invisibles. To hide formatting characters, deselect Show Invisibles

Note Formatting characters never appear in the printed document. To see how your printed document will look without these characters, deselect Show Invisibles in the Preferences dialog box.

Tip:

To show or hide the formatting characters:

Press Command key and ; (semicolon) on your keyboard at the same time. (The Command key is the cloverleaf key on the bottom row of the keyboard.)

Importing and Exporting Documents

You can share ClarisWorks documents with other applications using special files called translators. The ClarisWorks application comes with translators for many popular software applications.

ClarisWorks uses the translators in your Claris Translators folder to import and export files. (The Claris Translators folder is in the Claris folder, which is in the System Folder.)

• Export a document so it can be read by an application another than ClarisWorks:

• Import (convert) a document created with a different application:

• Insert an entire document, such as clip art (commercially produced graphics) from another application into a ClarisWorks document:

Saving to Floppy Disk

1. Open File menu
2. Select Save As
3. Save As dialog box will appear.

• If your floppy disk name (or "untitled") is shown at the top window of the dialog box, (this means that your floppy disk is open and you are saving the document in the floppy.) proceed as follows:

1. Type in your document title in File Name text box (the box highlighted as untitled)
2. Click the save button and your document should be saved to your disk.

• If your floppy disk name is not shown at the top window of the dialog box, (this means that your floppy disk is not) proceed as follows:

1. Click Desktop button located on the right hand side of the dialog box. A list of different drives and directories will appear in the main window of the dialog box.
2. Locate and select the floppy disk (A floppy disk image, or the name that you have already assigned to your disk, otherwise it reads untitled is a good guide line for you to locate the floppy disk
3. Click the Open button.
4. Type in your document title in File Name text box (the box highlighted as untitled)
5. Click the save button and your document should be saved to your disk.